When should the Code of Conduct be distributed to new employees?

The most appropriate timing for distributing the Code of Conduct to new employees is within 90 days of hire, as this timeframe allows for a comprehensive onboarding process where new hires can understand not only their roles and responsibilities but also the ethical guidelines and compliance standards of the organization. Distributing the Code of Conduct shortly after hiring ensures that employees have the opportunity to familiarize themselves with important policies and procedures while they are still engaged and acclimating to their new environment.

Integrating the Code of Conduct within a broader orientation and training program helps to reinforce the significance of compliance in the workplace. It is crucial to outline behaviors that are expected and prohibited, set the tone for the organizational culture, and make new employees feel accountable from the outset. By waiting until 90 days post-hire, organizations can also gauge new employees' integration into the workforce and provide any necessary clarifications based on their early experiences within the company.

This approach emphasizes the importance of compliance as a continuous theme in the employment relationship rather than a one-time announcement, aligning with best practices in compliance management.